Undergraduate Student Stipend and Research Cost Awards for Faculty-Student Collaboration 2018-19


Announcement of RFP: October 16, 2018 Deadline: December 13, 2018 at 5:00 pm

Email John Cuppoletti at john.cuppoletti@uc.edu with questions.



ELIGIBILITY:  All undergraduate students from UC who will not have graduated by September 2018 are eligible for the Undergraduate Student Stipend and Research Cost Awards for Faculty-Student Collaboration award.  Awards are limited to undergraduate students who are engaged for a total of 170 hours May – August 2019 on their research. Undergraduate students who have received URC funding previously are not eligible.

Note:  Students who have been accepted into other UC-sponsored summer undergraduate programs are eligible to apply.  If awarded, the student will receive the higher of the two stipends and the URC funds will be used for all or part of that support.


APPLY:  The process for applying for a grant is electronic.  Use the Word template provided to create a single Word document following the proposal guidelines.  Once your application is finalized, save the document, and then click on the Apply Now link at the bottom of this page.  An electronic submission form will display.  Complete the form and upload your application file where indicated on the form.  You will receive an immediate confirmation that your application has been successfully submitted.


 DEFINITION OF RESEARCH:  Research includes not only intellectual activity designed to expand knowledge and understanding of people and their environment but also activities in the creative and performing arts aimed at interpreting and enhancing that environment.


FUNDING CRITERIA AND PRIORITIES:  Proposals will be evaluated primarily based on the scholarly merit of the proposed activities and secondarily on grades and other achievements.  Awards are competitive and each one is based on a written proposal prepared by the student.  The Undergraduate Student Stipend and Research Cost Awards for Faculty-Student Collaboration may be supplemented by other funding that supports the proposed project (e.g., additional funds for supplies or essential travel may be obtained from other sources).


The Undergraduate Student Stipend and Research Cost Awards for Faculty-Student Collaboration applications will be evaluated using the following three criteria:




In judging the merit of the proposed research project, reviewers consider the following:


a. Would the project help the student learn? Is the project innovative and of theoretical and/or practical significance?


b. Are the goals clearly articulated? Are the project design and analysis appropriately addressed?


c. Can feasible progress be made on the project during the summer funding period?




Evaluation for this category will be made by analyzing the following elements in the application:


a.       Research proposal


b.      Grades


c.       Publications, performances and showings in the arts, presentations and invited papers as well as involvement in the field, honors and awards, and involvement in leadership and volunteer organizations.



To allow the review committee to equitably evaluate all applications, it is important that the application instructions and guidelines be followed. Applications lacking the required materials, not following instructions, or providing false information will not be evaluated by the review committee.


 SUBMISSION: Applications will only be accepted from undergraduate students at the University of Cincinnati.  Each student is responsible for identifying a Faculty Collaborator who will work with the student in preparing the application and conducting the research.


You must indicate which one of the five (5) committees should review the proposal (Arts & Humanities; Behavioral & Social Sciences; Life Sciences; Physical Sciences; or Engineering). Contact your Faculty Collaborator if you need advice on this matter.


 AWARDS:  A total of $5,000 is available. Up to $4,500 is available for stipend support.  Up to $500 is available for research related costs. Students who have been accepted into other UC-sponsored summer undergraduate programs are eligible to apply.  If awarded, the student will receive the higher of the two stipends and the URC funds will be used for all or part of that support.


Any publications resulting from this research effort should acknowledge URC support.


DEADLINE:  Thursday, December 14, 2018 by 5:00 pm.


QUESTIONS:  Email questions to John Cuppoletti at john.cuppoletti@uc.edu.


Submit as One File

All parts of the application must be submitted online as one Word or PDF document.  There are no exceptions.


Application Must Include


1. Undergraduate Student Information: Include the following information on a page separate from the proposal.

    Student Name

    Undergraduate Credit Hours Earned at UC _______

    Anticipated Graduation Date: _______


o (check box) If this proposal is accepted for funding, I certify that I shall work a total of 170 hours between May 1 – August 31, 2019 on this project.

o I am seeking $_________in stipend funding. Up to $4,000 in stipend support is available. Leave unchecked if not seeking stipend support.

o I am seeking $_________ (up to $500) in research costs payable to my department to support my proposed research. Complete budget and budget justification section if seeking research costs funding. Leave unchecked if not seeking research costs funding.


Education and Career Objectives:  Briefly state personal educational and career objectives, including any significant achievements since coming to the University of Cincinnati.  Limit 250 words.


Academic and Research Achievements:  Describe professional activities, publications, creative works, performances, teaching or work experience, awards, recognitions, service to the University, professional and/or community organizations, or any additional items relevant to an evaluation of your professional achievements.  You may include a copy of your curriculum vita or resume in lieu of completing this section.

Presentations are defined as oral, performances in the arts, and posters or publications made while at UC. Indicate whether the presentation is oral, performance or poster and include the following information: presenter's name, oral, performance or poster, names of other authors, title, name of conference or meeting, location (local, regional, national or international) and date.


2. Transcript/Course Work:


A transcript or statement of course work of all undergraduate courses taken at the University of Cincinnati is required.  Do not submit copies of individual quarter grade reports. Do not pay for an official copy of your transcript for this purpose.  If you already have a copy of your transcript, you may include a copy with your application.  If you do not have one, it is acceptable to submit your course work information using the One Stop student services web application. Go to http://www.onestop.uc.edu/.  Select My Classes from the left-hand menu.  Select Get My Degree Audit. Scroll to the bottom and click Continue.  Log in following the on-screen instructions, using your Central log-in ID and password.  The default option will produce a degree audit of your declared major (you may optionally produce a degree audit for any major).  Click Submit a New Audit.  The Audit screen will appear listing the major for which you have requested an audit.  Click Open Audit.  Once the degree audit appears, click Printer Friendly to produce an audit showing all courses and grades.  You can then copy and paste the information from the printer friendly page or print the pages and scan them into your application.


 3. Guidelines for Writing the Proposal


Given the diversity of disciplines at the University of Cincinnati, no one set of guidelines could outline all of the necessary and sufficient elements of a strong proposal in the different fields.  All applicants should meet with their respective Faculty Collaborator to review the guidelines provided below and determine which topics are appropriate for your given field.  In particular, students in Arts and Humanities should discuss possible adaptations of the format with their Faculty Collaborator.


Format:  Proposal is limited to four (4) double-spaced pages with 12 pt. font and minimum of one-inch margins.


Sequence: In general, the sequence of topics described below should be included in the proposal.  Please remember that a diverse group of reviewers will be reading the proposal.  Therefore, write the proposal such that everyone can understand it.


 Statement of the problem: This section of the proposal should succinctly discuss the main project objectives. What does this project seek to achieve?


 Background: This section should review the most pertinent literature (historical and/or current) relevant to the topic of investigation. How will this project develop or add to the existing literature or knowledge?


 Specific Aims, Research Questions or Hypotheses: This section should clearly outline the goals of the project. What key relationships will be examined or tested?  What are the key questions this project will explore or answer?


Research Strategy or Plan: This section should articulate and justify the project design. As needed, the design, setting, research participants, sample, size, variables, materials, instrumentation, and procedures should be discussed in this section. What strategies of analysis will be used?  What are the strengths and weaknesses of the approach?


Faculty Collaborator’s Role: Each proposal requires that a faculty member works in collaboration with the student to complete the proposed research. Address how the faculty member will oversee the research, provide necessary training, such as how to work in a research lab, and verify at the end that the proposed research was successfully completed. This verification will be included in the required post research report.


Timeline:  The researcher should discuss when the various stages of the project will be undertaken and completed. Include both the student’s and the faculty collaborator’s activities.


References:  List all references cited in the proposal. This section is not part of the four-page maximum for the proposal narrative.


Note: Applications that do not follow these guidelines will NOT be considered.


4.      Research Costs and Justification

List your research costs using the following template.  Also indicate how the items relate to the research project.




Materials & Supplies


Equipment (specify below)








5.      Human Subjects and Animal Research:  If human subjects and/or animals will be used in the proposed research project, please document that the IRB or IACUC protocol is submitted or approved. If the respective protocol has been approved, include a copy of the protocol approval notice.  A proposal will not be considered for funding without documentation that a protocol has been submitted for review or approved by the IRB and/or the IACUC.



Include these questions and answers in your application using the following template.

Are human subjects involved in this research project?   Yes: ___   No: ___

If yes, please provide the protocol number ______________ to indicate that a protocol has been submitted or approved.

Are animals involved in this research project?    Yes: ____   No: ____

If yes, please provide the protocol number ______________ to indicate that a protocol has been submitted or approved.


Letters of Collaboration:  These are needed if resources or equipment outside of the student’s lab are required for completion of the project. Letters of Collaboration do not count toward the proposal page limit.


6.       Faculty Collaboration Approval: Both the student and the faculty collaborator must commit to the project.  Legibly complete the form included in the application template, scan it and include the scanned copy in the single-document grant application.