Graduate Student Stipend and Research Cost Awards for Faculty-Student Collaboration 2018-19


Announcement of RFP: October 16, 2018 Deadline: December 13, 2018 at 5:00 pm

Email John Cuppoletti at with questions.



ELIGIBILITY: All graduate students from UC who will not graduate prior to December 31, 2019 are eligible for this award. Fellowships are limited to graduate students who are engaged for a total of 340 hours May – August 2019 on their research. The proposed research should be that of the student, related to his/her thesis or dissertation research, and must include working in collaboration with a relevant faculty member.  Graduate students who have received URC funding previously are not eligible. Applicants are not required to be enrolled in classes for the summer.


APPLY:  The process for applying for a grant is electronic.  Use the Word template provided below to create a single Word document following the proposal guidelines.  Once the application is finalized, save the document, and then click on the Apply Now link at the bottom of this page.  An electronic submission form will display.  Complete the form and upload the application file where indicated on the form.  An immediate confirmation that the application has been successfully submitted will be sent.


DEFINITION OF RESEARCH: Research includes not only intellectual activity designed to expand knowledge and understanding of people and their environment but also activities in the creative and performing arts aimed at interpreting and enhancing that environment.


FUNDING CRITERIA AND PRIORITIES:  These Awards are competitive and awarded based on the scholarly merit of the proposed activities and on the qualification of the student. The committee primarily ranks candidates according to the quality of the proposal prepared by the student and secondarily on number of presentations (talks, performances and showings in the arts, posters, and papers) and grades. The URC award may be supplemented by other funding that supports the proposed project that exceeds the available $1,000 in research costs (e.g., funds for supplies or essential travel may be obtained from other sources).

The Graduate Student Stipend and Research Cost Awards for Faculty-Student Collaboration applications will be evaluated using the following three criteria:



In judging the quality of the proposed research project, reviewers consider the following:

·         Is the project innovative or creative?

·         Are the goals clearly articulated?

·         Is the project of theoretical and/or practical significance?

·         Are important issues of project design and analysis appropriately addressed?

·         Can adequate progress be made on the project during the summer funding period?

·         Are the resources needed to complete the project available?




Graduate Students: Please include the student’s resume, publications, performances and showings in the arts, presentations and invited papers.


Presentations: Only presentations (oral, performances, posters) or publications made during the time the applicant is a member of a University of Cincinnati Graduate Program will be considered. Do not include undergraduate level presentations.

For presentations at meetings/conferences indicate whether the presentation is oral or poster and include the following information: presenter's name, names of other authors, title, name of conference or meeting, location and date.

Course Transcripts: Include a copy of applicant’s unofficial transcript. See instructions below.



To allow the review committees to equitably evaluate all applications, it is important that the application instructions and guidelines be followed. Applications lacking the required materials, not following instructions, or providing false information will not be evaluated by the review subcommittee.


SUBMISSION: Applications must be approved by the student’s Graduate Program Director. The number of applications is limited, and a pre-review by the department/college of the applicant and faculty collaborator is required.  The number of applications that can be submitted per graduate program is 10% of the total number of enrolled full-time graduate students with the minimum number being one application. For example, programs with less than 6 students can submit one application; programs with 18 students can submit two, and programs with 35 students can submit 3 applications.


Graduate Program Directors: indicate on the submission form which one of the five (5) subcommittees should review each proposal (Arts & Humanities; Behavioral & Social Sciences; Life Sciences; Physical Sciences; or Engineering). Departmental rankings are not to be included and are no longer part of the evaluation process. Deadlines for internal proposal review are set by each graduate program.


AWARDS: A total of $5,000 is available. Up to $4,000 is available for stipend support. Up to $1,000 is available for research related costs.


Note:  Incomplete proposals or proposals that do not meet the submission guidelines will not be reviewed or considered for funding.



Any publications resulting from this research effort should acknowledge URC support.


DEADLINE:  Thursday, December 13, 2018 by 5:00 p.m.


QUESTIONS:  Email John Cuppoletti at with questions.



Submit as One File


All parts of the application must be submitted online as one Word or PDF document. The Graduate Student is responsible to create the application and submit it to the Graduate Program Director for review.


Application Must Include

1. Graduate Student Information:  (Include the following information on a page separate from the proposal.)


·         Graduate Credit Hours Earned at UC through Autumn 2018 _______ (must be less than 260)

·         Qualifying Exam (date exam was passed): ___________________  (NOTrequired for submission of an application)

·         Anticipated Graduation Date: ___________________


o  (check box) If this proposal is accepted for funding, I certify that I shall devote a total of 340 hours between May 1 through August 31, 2019 on this project. Must be checked.

o  I am seeking $_________in stipend funding. Up to $4,000 in stipend support is available. Leave unchecked if not seeking stipend support.

o  I am seeking $_________ (up to $1,000) in research costs payable to my department to support my proposed research. Leave unchecked if not seeking research costs funding. Complete budget and budget justification section if seeking research costs funding.


Note: An applicant can optionally select to receive the stipend or the research costs portions of the award. If not seeking the stipend or costs portion, leave the check box unchecked. Each applicant must check the box certifying that if selected for funding s/he will devote the required number of hours. If not checked the application will not be considered for funding.


Education and Career Objectives:  (Briefly state personal educational and career objectives, including any significant achievements since coming to the University of Cincinnati.)


Academic and Research Achievements: Describe professional activities, publications, creative works, performances, teaching or work experience, awards,recognitions, service to the University, professional and/or community organizations, or any additional items relevant to an evaluation of the your professional achievements. Use a standard citation format for journal articles or book chapters. Provide the online sites if available. You may include a copy of your curriculum vita in lieu of completing this section.


Presentations: List presentations (oral, performances in the arts, posters, or publications) made while a member of a UC graduate program. Do not include undergraduate level presentations. Indicate whether the presentation is oral, performance or poster and include the following information: presenter's name, oral, performance or poster, names of other authors, title, name of conference or meeting, location (local, regional, national or international) and date.


Course Transcripts: include a copy of applicant’s unofficial transcript. Do not submit copies of individual quarter grade reports. Do not pay for an official copy of the transcript for this purpose.  If you already have a copy of the transcript, you may include a copy with the application.  If you do not have one, it is acceptable to submit the course work information using the One Stop student services web application. Go to  Select My Classes from the left-hand menu.  Select Get My Degree Audit. Scroll to the bottom and click Continue.  Log in following the on-screen instructions, using your Central log-in ID and password.  The default option will produce a degree audit of your declared major (you may optionally produce a degree audit for any major).  Click Submit a New Audit.  The Audit screen will appear listing the major for which you have requested an audit.  Click Open Audit.  Once the degree audit appears, click Printer Friendly to produce an audit showing all courses and grades.  You can then copy and paste the information from the printer friendly page or print the pages and scan them into the application.


2.  The proposal must not exceed five (5) double-spaced typewritten pages (12 pt. font minimum) including tables and illustrations. References are not included in the 5-page limit. A minimum of one-inch margins is required.  Divide the proposal into the following sections and follow the guidelines provided below.


Required sections:

·         Statement of the Problem

·         Background

·         Specific Aims, Research Questions or Hypotheses

·         Research Strategy or Plan

·         Faculty Collaborator’s Role

·         Timeline

·         References


Guidelines for Writing the Proposal

Given the diversity of disciplines at the University of Cincinnati, no one set of guidelines could outline all of the necessary and sufficient elements of a strong proposal in the different fields. All applicants should meet with their faculty collaborator to review the guidelines provided below and determine which topics are appropriate for your given field. In particular, students in Arts and Humanities should discuss possible adaptations of the format with their collaborator.


Format: Proposal is limited to five (5) double-spaced pages with 12 pt. font and minimum of one-inch margins.


Sequence: In general, the sequence of topics described below should be included in the proposal. Please remember that a diverse group of reviewers will be reading the proposal.  Therefore, please write the proposal such that everyone can understand it.


Statement of the problem: This section of the proposal should succinctly discuss the main project objectives. What does this project seek to achieve?


Background: This section should review the most pertinent literature (historical and/or current) relevant to the topic of investigation. How will this project develop or add to the existing literature or knowledge?


Specific Aims, Research Questions or Hypotheses: This section should clearly outline the goals of the project. What key relationships will be examined or tested? What are the key questions this project will explore or answer?


Research Strategy or Plan: This section should articulate and justify the project design. As needed, the design, setting, research participants, sample, size, variables, materials, instrumentation, and procedures should be discussed in this section. What strategies of analysis will be used? What are the strengths and weaknesses of the approach?


Faculty Collaboration: Each proposal requires that a faculty member works in collaboration with the student to complete the proposed research. Address how the faculty member will oversee the research, provide necessary training, such as how to work in a research lab, and verify at the end that the proposed research was successfully completed. This verification will be included in the required post research report.


Timeline:  The researcher should discuss when the various stages of the project will be undertaken and completed. Include both the student’s and the faculty collaborator’s activities.


References:  List all references cited in the proposal. This section is not part of the five-page maximum for the proposal narrative.


Note: Applications that do not follow these guidelines will NOT be considered.


Research Costs and Justification

List your research costs using the following template.  Also indicate how each item relates to the research project.




Materials & Supplies


Equipment (specify below)








Human Subjects and Animal Research: If human subjects and/or animals will be used in the proposed research project, please document that the IRB or IACUC protocol is submitted or approved. If the respective protocol has been approved, include a copy of the protocol approval notice.  A proposal will not be considered for funding without documentation that a protocol has been submitted for review or approved by the IRB and/or the IACUC.


Include these questions and answers in your application using the following template.


Are human subjects involved in this research project? Yes: ____  No: _____

If yes, please provide the protocol number ______________ to indicate that a protocol has been submitted or approved.


Are animals involved in this research project? Yes: _____  No: _____

If yes, please provide the protocol number ______________ to indicate that a protocol has been submitted or approved.


Letters of Collaboration:  These are needed if resources or equipment outside of the student’s lab are required for completion of the project. Letters of Collaboration do not count toward the proposal page limit.


Faculty Collaborator Approval:Both the student and the faculty collaborator must legibly complete the Faculty Collaborator Approval form provided in the application template. Once signed, scan the completed form and include the scanned copy in the single-document grant application.


Graduate Program Director Approval: The graduate Program Director must sign the form indicating approval to submit the proposal to the URC.


Revised Application: If submitting a revised application, a one-page revision response may be included in the document. This one page response does NOT count against the five pages allowed for the application.